Emails have become an integral part of life at home and at work. In one sense and email is a letter, but in another it is a short and sweet way of communicating immediate information, just like a text message.
One of the most common ways of signing off your emails is with a quote. Or in the case of some people, a list of quotes. I’m sure you have received a professional email with so many quotes, not to mention colors and fonts, that you don’t even remember the meaning behind the message. Even in professional settings, people tend to struggle with the most professional, yet memorable, way of signing off. Here are the best ways to keep your emails classy and professional.
Identify who you are and how you can be contacted. Include your name, business or home address, telephone and other contact information. It is not necessary to include your social media accounts unless you truly want the person to connect with you on sites like Instagram and Facebook. Since many people include their personal information and opinions on social media sites, leaving that information off emails will maintain your privacy and avoid uncomfortable conflicts over what you post.
When you work for a business, the company often provides you with custom logos and letterhead for emails. If possible, make sure the logo is minimized. Although it is not always within your control, your email recipients will greatly appreciate the faster load time. Since some email services attach logos as an image rather than displaying them, it will look as if you send an attachment.
Skip the Quotes
Even if it’s a quote you love, and even if it qualifies as a kind of personal motto, leave the quote off the end of your email. Remember, emails are intended to communicate information and open an exchange. Unless you really want to open a debate about the meaning of your favorite quote, forget words that are spoken by someone else.
Just as you would with any business or personal letter, include an appropriate sign-off. Although “Sincerely” and “thank you” are acceptable, there are a range of other ways to close your message out.
Versions of Best – Best, my best to you, all the best and best regards.
Warm – Warmest regards, warmly, warm regards.
Regards – Rgds.
Thanks – Thank you, thanks!, thanks so much, many thanks, thanks for your consideration, thx.
Yours – Yours truly, truly yours, very truly yours, sincerely yours.
Sincerely – Sincerely yours.
Love – Love you, XOXO, lots of love.